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TEMPLATES FOR CONTRACT ADMIN, Claims and ADJUDICATION

SubbieDocs

There are a few websites selling general templates, but they are neither construction specific, nor include structured guidance. Others offer contract admin software and professional guidance through a ‘monthly charge’ instead of a ‘one-off’ service when and if needed. Subbiedocs provides a variety of professionally drafted, easy-to-use templates to suit a wide range of trades and project types downloadable on a ‘one-off charge’ to help you protect your business. Our clients, big and small, want to be in control of their businesses; still, we also noted that many of them miss out on legitimate payments because they don’t issue notices on time or at all, they don’t claim legitimate variations and come to us after their claims have been rejected. This is why SubbieDocs was created by our Principal, a Chartered Engineer, Quantity Surveyor, Construction Lawyer and Reg. Adjudicator. SubbieDocs provides a low-cost solution with ready-to-use templates for Notices, Variations, Payment Claims, Delay Claims, Practical Completion and even Adjudication, allowing subcontractors to administer contracts in-house with confidence. We can also customise our templates for specific contracts citing the correct clauses and provide a diagram that outlines the proper notification and claim process, giving our customers even greater peace of mind during project execution.
When things get out of hand, just email us; it is unlikely that we haven’t dealt with a similar situation affecting your business while we were ourselves executing projects on-site.


Download Templates from $199.00


Contat us with your specific requirements

Albert Merolla JD – CEng., Quantity Surveyor, DJUR, MRICS, MCIBSE, MAIPM

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SUBCONTRACT AGREEMENTS

Our Subcontract Agreements are expertly crafted to ensure seamless compliance with essential industry standards and regulations. These agreements are designed to be robust yet flexible, accommodating the unique needs of each subcontract without sacrificing precision or quality. Ensure your projects proceed smoothly and professionally with our top-tier Subcontract Agreements.

Time and Materials (T&M) Subcontract

Sometimes refetrred to as “Schedule of Rates Contract”, is ideal for situations where the scope isn’t fully defined and the subcontractor is paid based on actual hours worked, equipment provided and materials used.

The subcontractor is compensated based on the actual hours worked and materials utilized.


Time and Materials $599

Subcontract Agreement (Lump Sum)

For projects with clearly defined scopes and deliverables. Specifies that the subcontractor is paid a predetermined amount, regardless of actual hours worked or materials used. Allows for flexibility and adjustments as project details evolve, ensuring fair payment for actual efforts and resources expended.


Std Subcontract Agreement $599

Master Subcontract Agreement

This agreement establishes a  framework for managing multiple subcontracts between a contractor and a subcontractor, with the inclusion of detailed “Work Orders” or “Task Orders” for each specific job. Ideal for facilities requiring routine upkeep, commercial renovations as tenants change or expansions occur etc.


Master Subcontract Agreement $599

Indefinite Delivery, Indefinite Quantity (IDIQ)

Often used when the exact quantities and timing of the required work are not known upfront.
Popular in government contracting or for multiple-year service agreements.


Master Subcontract Agreement $599

Unit Price Contract

Common for projects that involve indefinite quantities, this contract allows payment to the contractor based on the quantity of resources used or the unit price for each category of item. This type of arrangement is ideal when the quantities of work and materials are uncertain or expected to vary.


Time and Materials $599

Design-Build Contract

This integrates design and construction quality, cost, and schedule into a single point of responsibility. It helps to minimize risks for the project owner and to reduce the delivery schedule by overlapping the design phase and construction phase of a project. Places responsibility for managing the entire process on the builder.


Std Subcontract Agreement $599

Guaranteed Maximum Price

This contract sets a cap or maximum price that the owner will pay the contractor for the project. This is similar to a Cost Plus contract, but it includes a ceiling price which the contractor is responsible for costs exceeding the set maximum.


Master Subcontract Agreement $599

Cost Plus Contract

This is used when the project scope is not fixed or an accurate estimate is difficult to pin down.

It allows for payment of the actual costs, purchases, or other expenses generated directly from the construction activity. Contractors are paid for all allowed expenses plus profit and margin.


Master Subcontract Agreement $599

Purchase Orders (POs)

Our POs simplify vendor agreements and enhances transparency by outlining explicit payment terms, ensuring both parties have a clear, mutual understanding of their obligations.

Standard Purchase Order

The most common form of PO used to procure materials or services.

It clearly specifies the item details, quantities, pricing, and delivery schedules, making it essential for single-purchase transactions.


Blanket PO $599

Material Purchase Order

Tailored for purchasing bulk materials needed for a construction project. This type ensures the procurement of construction materials such as cement, steel, lumber, etc., often at negotiated lower prices due to bulk buying.


Blanket PO $599

Labour Purchase Order

Issued specifically for subcontracted work (labour only).

This PO type details the work scope, deadlines, and payment terms for subcontractor labour, it is specific, differentiating it from materials and service POs.


Blanket PO $599

Blanket Purchase Order

This PO type is ideal for dynamic project scopes where precise needs fluctuate. It is also perfect when ongoing orders are expected, as it lets subcontractors bill for actual hours worked and materials used, reducing paperwork and approval times for recurring services or supplies.


Service Based PO $599

STD LETTER TEMPLATES

Streamline your documentation process with our ready-made templates. Each template was created in MS Word and is easily customizable—simply add your details, your client’s information, the relevant contract clauses and provide the information as per the instructions – compliance is assured. SubbieDoc templates have been tailored to suit standard contracts used in Australia (HIA, Master Builders, AS2000 and AS4000 series, etc). The templates include guides and checklists to help subcontractors understand how to fill them out correctly.

Progress/ Admin. Notice Templates


Letters (Claims and Notices) $599

Variation & Extension of Time Templates


Letters (Variations and EoTs) $599

Practical Completion & Handover


Letters (Practical /Final completion) $599

Completion and
Dispute Notice Templates


Letters (Practical /Final completion) $599

APPLY FOR ADJUDICATION

Our adjudication templates are designed to assist with compliance with the most basic requirements. Due to the complex nature of adjudication proceedings, obtaining legal advice is recommended.

Adjudication NSW

This template is designed for use in New South Wales under the Building and Construction Industry Security of Payment Act 1999. It covers reference dates, validating the contract, payment claims, payment schedules and assists in preparing written submissions.


NSW Adjudication $899

Adjudication Vic

This template is tailored for use in Victoria under the Building and Construction Industry Security of Payment Act 2002. It includes guidance on reference dates, validating the contract, payment claims, and payment schedules and aids in the preparation of written submissions


VIC Adjudication $899

Adjudication QLD

This template is applicable in Queensland under the Building Industry Fairness (Security of Payment) Act 2017.
It addresses reference dates, contract validation, payment claims, payment schedules, and helps in preparing written submissions to  the QBCC and BIF Acts.


QLD Adjudication $899

Adjudication WA

This template is prepared for use in Western Australia under the Building and Construction Industry (Security of Payment) Act 2021. It encompasses , contract validation, payment claims, and payment schedules.

It assists in crafting written submissions.


WA Adjudication $899

PAYMENT AND INVOICING DOCUMENTS

Our adjudication templates are designed to assist with compliance with the most basic requirements. Due to the complex nature of adjudication proceedings, obtaining legal advice is recommended.

Invoice Template

Streamline billing with a professional, standardized layout that references the PO or contract, project name, and payment due date.

Complies with Security of Payments legislation.


Standard Invoice $199

Payment Claim (in EXCEL)

Where payments are made at key milestones, fortnighly or monthly.

Includes summary, sections for completed work, approved and unapproved variations and retention amounts.


Payment Claim $299

Payment Schedule

Responds to claims completed work, unapproved variations and retention amounts.

Complies with Security of Payment legislation ensuring your rights to respond to a claim are protected.


Payment Schedule $299

Retention Release Forms

Addresses release of retention at Practical completion and Final completion.

It guides you through final inspections and declaring of PC or FC even when a client refuses to acknowledge it.


Retention Claim $499

CLAIM DOCUMENTS

We prapare claim documents from first principles.

Variation

Streamline billing with a professional, standardized


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Claim

Where payments are made at


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Extension of Time and Disrucption

Aids in responding to a payment claim.


Contact us

Retention Release Forms

Addresses n.


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Trade-Specific Documents & Bundles

Our adjudication templates are designed to assist with compliance with the most basic requirements. Due to the complex nature of adjudication proceedings, obtaining legal advice is recommended.

Civil Works / Earthmoving Contractors Pack

      

Civil Cont. Pack $1,1,999

Electrical Contractors Pack


Electrical Pack $1,999

Mechanical Contractors Pack


Mechanical Pack $1,999

Plumbing & Gasfitting Contractors Pack

      

Plumbing Pack $1,999

Carpentry & Joinery Contractors Pack


Carpentry Pack $1,999

Roofing & Cladding Contractors Pack


Roofing Pack $1,999

Painting & Coatings Contractors Pack


Painting Pack $1,999

Fitout & Commercial Interiors Pack


Fitout Pack $1,999

Industry-Specific (Sector) Documents

Our industry-specific documents are designed to assist with navigating the complex landscapes of legal and regulatory compliance. By utilizing our tailored templates, businesses can ensure that every operation, agreement, and procedure adheres strictly to industry standards. These documents not only streamline administrative processes but also enhance efficiency and mitigate risks, providing peace of mind and a solid foundation for business operations

Government Tender Pack


Govt. Tender Pack $899

Mining Industry Contractors Pack


Mining Indusry Pack $899

Renewable Energy / Solar Contractors Pack


Renewables Pack $899

Safety, Health & Environmental Documents

Our HSE Documents Pack provides essential tools for ensuring compliance with health, safety, and environmental standards in the workplace. Featuring detailed Method Statements, comprehensive Risk Assessment Forms, and engaging Toolbox Talk Templates, this pack is designed to facilitate the systematic management of workplace risks, reinforce safety protocols, and promote a culture of safety. Ideal for organizations looking to enhance their HSE practices, these documents help safeguard against potential liabilities and ensure a safer working environment

Method Statement / Safe Work Method Statement (SWMS)

Details step-by-step procedures to perform tasks safely and in strict adherence to regulatory standards, ensuring all safety measures are clearly communicated and implemented.


SWMS Pack $399

Risk Assessment Forms

Provides comprehensive forms to systematically identify, evaluate, and manage potential risks, helping to establish effective control measures and maintain workplace safety.


Risk pack $399

Toolbox Talk Templates

Equips you with ready-to-use templates for essential safety briefings, aimed at promoting ongoing compliance and awareness of safety practices among staff on a daily or weekly basis.


Toolbox Templates $399

Legal & Administrative Documents

Our legal and administrative letters are designed to ensure compliance with the most basic requirements. By utilizing our expertly crafted documents, you can streamline legal and administrative processes, minimize potential legal risks, and maintain professional relationships across all levels of your construction projects. These templates provide clear, legally vetted guidelines that are essential for managing contracts, handling sensitive information, and resolving disputes efficiently.

Non-Disclosure Agreement (NDA)

Ensures the protection of confidential and sensitive information exchanged between subcontractors, contractors, and clients. Our NDA is tailored specifically for the construction industry, safeguarding trade secrets and proprietary details from unauthorized disclosure.


NDA (construction) $399

Subcontract Termination Letter

Provides a formal and clear framework for terminating subcontract agreements. This document outlines the process for termination, specifying reasons for the discontinuation, detailing final payment terms, handover procedures and the settlement of all outstanding obligations, ensuring a smooth and compliant conclusion to the relationship.


Termination Letter $599

Settlement & Release Agreements

Facilitates the resolution of disputes and provides a legally binding confirmation that no further claims can be pursued following the settlement. Essential for preventing future legal complications and ensuring peace between parties


Deed of Settlement $399

Progress Reports

Includes an executive summary that provides a brief overview of the project status, highlighting major achievements and key issues. The report also features a detailed breakdown of the tasks completed, including timelines and milestones, and identifies any challenges or deviations from the original plan. It includes a section on future tasks and projections


Progress Report$399

CUSTOMISATION OPTIONS

Our adjudication templates are designed to assist with compliance with the most basic requirements. Due to the complex nature of adjudication proceedings, obtaining legal advice is recommended.

Contract Drafting

Tailored to Your Needs: Get contracts drafted specifically for your project type, trade requirements, and compliance standards. Ideal for businesses that need contracts beyond standard templates.


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Contract Review & Optimization

Exper Holistic Review: Have your existing contracts reviewed by professional Engineer, QS and Lawyers to ensure they meet industry standards.


Contact us

Branded Solutions

Get your logo, company details, and branding integrated into the contract templates to maintain a professional identity.


Contact us


Sample Variation letter

Dear [Contractor’s Name],

The Subcontractor refers to Notice of Variation, Instruction, Direction [insert type], dated [insert date] concerning the Contractor’s Representative’s, Builder, etc direction.

In accordance with Clause [Relevant Clause No.] of the Conditions of Subcontract, the Subcontractor submits this Variation Claim for [Brief Description of Variation].

  1. Basis of the Claim
  1. Facts Supporting the Claim

HOW TO BUY (Step-by-Step)

  1. Choose Your Documents: Browse our library and select the template/s or bundles you need.
  2. Proceed to Checkout: Enter your email address and billing details, then complete your payment.
  3. Receive Your Download: Once payment is confirmed, we will email you a ZIP file or download link.
  4. Unzip & Customize: Extract the templates from the ZIP file, then open and edit them in Microsoft Word or any compatible format.

If you don’t see the email in your inbox within 24 hours, please check your spam folder or contact us at [email protected].

Remember, these are general templates—not legal advice—so be sure to adapt them to your specific project or region. If you have any questions, we’re here to help!

About Baker Merz (Engineers – Quantity Surveyors – Lawyers)

We have extensive experience in design engineering, project management, contract administration, alternative dispute resolution and the law. We help subcontractors navigate complex claims, variations, and disputes with unmatched dedication and confidence (refer to our Google reviews). We have extensive site experience and it is likely that we have already dealt with a situation similar to the one that brought you to our website while we managed projects on site. Our Principal has also participated in over 100 adjudications across the country and prepared hundreds of variations, extension of time, force mjeure and many other types of claims including delay analysis (critical path, as planned vs as built, acceleration, etc) and as a QS he priced cost components (prelims, materials, labour, etc.).

Whether securing rightful entitlements, mitigating risks, enforcing payment claims or referring matters to adjudication and the courts, we deliver strategic solutions that protect your interests and keep your projects moving forward.

✅ Claim what you’re owed – Whether it’s variations, delays, or unpaid invoices.

✅ Enforce your contract rights – We help you understand and apply your contract terms so you don’t lose money on technicalities.

✅ Minimise risk and disputes – Clear documentation reduce your chances of costly legal battles.

✅ Fight back when needed – If things escalate, we provide strategic dispute resolution and legal representation.

If you need further assistance with a claim or dispute, visit us on:

www.constructionlawyersbrisbane.com.au

www.constructionlawyersperth.com.au

www.constructionlawyerssydney.com.au

www.constructionlawyersmelbourne.com.au

www.constructionlawyersdarwin.com.au

“Thank you for the templates! They’ve made managing my contracts so much easier”

Maria Coulter
“Really appreciate the clarity these templates bring to my projects. Thanks, SubbieDocs.”

Kevin paltrow
“Your contract administration templates are a lifesaver. Thank you for making these available.”

MARK STEVENS

Make your next project a financial success!

Download our easy to use templates to streamline your contract administration. Get paid faster and make managing your projects easier. Protect your income, make your next project a success!.

Útmutató a legjobb online kaszinókhoz Magyarországon

A hagyományos fizikai kaszinók Magyarországon fokozatosan veszítenek népszerűségükből, és átadják helyüket az online platformoknak. Az online kaszinóknak jelentős előnyei vannak: a nap bármely szakában játszhatsz, a játékok széles választékához férhetsz hozzá, és olyan exkluzív bónuszokat élvezhetsz, amelyek a földi létesítményekben nem érhetők el. Az egyre növekvő számú oldal azonban megnehezítheti a választást, ezért portálunk segít a játékosoknak megtalálni a legjobb kaszinót.

Összeállítottunk egy szakértői csapatot, akik elemzik és felülvizsgálják a kaszinókat, játékosfiókokat hoznak létre és kommunikálnak az ügyfélszolgálattal. Célunk, hogy elfogulatlan és naprakész információkkal lássuk el, amelyek segítségével néhány perc alatt megalapozott döntést hozhat. Az általunk ajánlott kaszinók mindegyike alaposan átvilágított, és megbízható játékplatformok. Használja útmutatónkat, hogy megtalálja a legjobb magyar kaszinó oldal, ahol játszhat, és élvezze a biztonságos és élvezetes szerencsejáték-élményt.

Útmutató a legjobb online kaszinókhoz

Az online kaszinók szórakozást és valódi pénznyerési lehetőséget kínálnak. A legjobb élményhez fontos megérteni, hogyan működnek ezek a platformok. Az alábbiakban bemutatjuk a főbb kritériumokat, amelyeket figyelembe kell venned, amikor online kaszinót választasz.

Licenc és biztonság

Győződjön meg arról, hogy az online kaszinó rendelkezik-e érvényes engedéllyel egy jó hírű szabályozó szervtől. Az engedélyek azt jelzik, hogy a kaszinó megfelel a biztonságra és a tisztességre vonatkozó követelményeknek. A magyar kaszinókat a Magyar Szerencsejáték Bizottság engedélyezi, ami garantálja a játékosok jogainak védelmét és a platform megbízhatóságát. Az olyan országokból származó engedélyek, mint Málta vagy Curacao szintén a megbízhatóság jele, de a magyar játékosok számára mindig előnyösebb a helyi engedély.

Professzionális ügyfélszolgálati csapat

Az ügyfélszolgálat fontos szerepet játszik a pozitív szerencsejáték-élmény biztosításában. Magyarországon az ügyfélszolgálatok általában reggeltől éjfélig tartanak nyitva, és magyar nyelven nyújtanak szolgáltatásokat. A külföldi oldalak éjjel-nappal is nyújthatnak ügyfélszolgálatot, de valószínűleg nem magyarul. Ha külföldi kaszinót választasz, győződj meg róla, hogy angolul vagy más nyelven is tudsz kommunikálni, hogy bármikor segítséget kaphass.

Játékok kiválasztása

A kaszinó kiválasztásánál fontos szempont az elérhető játékok választéka. A nyerőgépektől az asztali játékokig és a sportfogadásokig egy jó oldalnak változatos választékot kell kínálnia. A magyar kaszinók általában gazdag játékkönyvtárral rendelkeznek, amely kielégíti a különböző játékosok igényeit. Ha Ön a nyerőgépek szerelmese, keresse a különböző témájú és funkciójú nyerőgépek választékát.

Fizetési módok

A fizetési mód kiválasztása szintén fontos szempont. A magyar játékosok gyakran használnak banki átutalást olyan bankokon keresztül, mint az OTP Bank és a K&H Bank, valamint Visa és Mastercard. A magyarországi online kaszinók támogatják az olyan e-pénztárcákat is, mint a Skrill és a Neteller. Fontos, hogy olyan kaszinót válasszon, amely kényelmes és biztonságos fizetési módokat kínál, hogy a tranzakciók gyorsak és felesleges díjaktól mentesek legyenek.

Utolsó tippek

Az online kaszinókban játszani Magyarországon 2024-ben nemcsak szórakoztató, hanem biztonságos is, ha engedélyezett és megbízható platformokat választasz. Javasoljuk, hogy fordítson figyelmet az engedélyekre, az ügyfélszolgálatra, a játékválasztékra és a fizetési módokra, hogy a lehető legtöbbet hozhassa ki a játékélményéből.

Online kaszinók Magyarországon: teljes útmutató játékosoknak

Bevezetés: miért érdemes az oldalon keresni információt Ha minőségi és aktuális információkat keres az online kaszinókról Magyarországon, az oldalon minden szükséges adatot megtalál. Bemutatjuk a bevált, engedéllyel rendelkező kaszinókat, amelyek bőséges bónuszokat és kényelmes fizetési módokat kínálnak. Ezzel a megközelítéssel időt takaríthat meg és elkerülheti a kockázatokat, hiszen minden az oldalon szereplő platform alapos ellenőrzésen esik át számos kritérium alapján.

Engedélyezés és játékosok védelme

A biztonság az első szempont, amit minden játékosnak ellenőriznie kell. Az online kaszinónak érvényes engedéllyel kell rendelkeznie, amely igazolja, hogy jogosult szerencsejáték-szolgáltatásokat nyújtani Magyarországon vagy az EU-ban. Ez garantálja, hogy a platform betartja a személyes adatok védelmére vonatkozó nemzetközi szabványokat, és biztosítja a tisztességes játékot. A legfontosabb jellemzők, amelyek alapján felismerhető egy legális kaszinó:

Játékválaszték: hogyan ne vesszünk el a sokszínűségben

A modern platformokon elérhető játékok száma lenyűgöző. Fontos azonban tudni, hogy pontosan mit kínálnak: csak slotokat, vagy asztali játékokat, élő kaszinót és egyéb lehetőségeket is. A legnépszerűbb játékkategóriák:

Bónuszok: ne hagyja ki a kedvező ajánlatokat

A bónuszok a játékosok vonzásának legfontosabb eszközei, de egyben remek lehetőséget nyújtanak a bankroll növelésére is. Az oldalon világosan feltüntetjük az egyes ajánlatok feltételeit, hogy a játékosok megfontolt döntéseket hozhassanak. A bónuszok fő típusai:

Fizetési módok és magyar forint: hogyan lehet kényelmesen feltölteni a számlát

A magyar játékosok számára kulcsfontosságú, hogy a kaszinó forintban fogadjon el fizetéseket, így elkerülhetők az átváltási költségek és a felesleges jutalékok. A tranzakciók gyorsasága és a népszerű fizetési megoldások elérhetősége szintén fontos. A legkényelmesebb fizetési módok:

Következtetés

A kaszinók összes fontos jellemzője, amely a játékosok számára lényeges, az oldal áttekintésében található. Világos képet kaphat az interfészről, a mobil verzióról, az elérhető akciókról és a magyar licenc meglétéről. Ezzel az erőforrással gyorsan és biztonságosan megtalálhatja az Ön igényeinek leginkább megfelelő platformot.